How to better organize files and folders on your Mac

The macOS desktop, unlike Windows, is not designed to house and house all the files in an uncontrolled way, but it is designed so that, you have the minimal files and that, together with the Dock and the Finder, you can access any file or project. Therefore, in this post we are going to see how you can improve and organize all the files you have on your Mac efficiently.

Have the minimum and essential

Having a disorganized desktop gives a feeling of lack of control and stress, since you don’t know where you have the different files. Therefore, the best way to have all your files under control is to determine two or three folders that allows you to bring together all the files that you need in your day to day and that you cannot have housed in the Dock, for example, Excel sheets or presentations have it as a direct access in their respective applications, so it is necessary to have it repeated .

The folders that are less used can be deleted or placed in another place, and when you need to access them, you can search for the files through the Spotlight. You can access it by pressing the “Cmd” key and the space bar at the same time, or by clicking on the Spotlight icon in the upper right corner of the screen.

Finally, it is inevitable that little by little your desktop will fill with files that you have not used it for months or the download folder itself, since you have downloaded certain plugins or extensions to use them in applications such as Blender or Final Cut Pro X. For all this, it is possible that it accumulates and causes wear on your unit SSD, therefore, it is highly advisable to perform a annual file reviewdue to the fact that there will be many files that you have to delete or upload to the Drive folder to use it in a future.

Use labels and colors to classify your files

If there is no other choice but to use different folders For better control, you can use the functions use labels and colors, so that you can locate them quickly, in addition, that you can organize your Mac desktop as you want, either by themes of organization or priority.

Using folders on Mac

You can also use the function batteries on the Mac, which is a function that allows you to group all the files that you have on the desktop by sections and when you click on one of the “stacks” all the files that are related appear. It is a very efficient way to automatically bring together all your files.

Use cloud storage services

iCloud allows you to work differently with the files you have on your Mac, since you can have in the iCloud cloud all the files you want so you can put them back on your Mac when you need it. With this function it allows you to save space and you can have your documents on any Apple device. Obviously you can also use other services Cloud storage like Google Drive or Dropbox, but Apple’s comes by default and syncs automatically. Of course, it is also the most expensive and the one that offers the least storage in the cloud for free.

MacBook Air Dock

The possibility of having cloud files It allows you to share files and folders with other users and collaborate on projects more efficiently and above all, you have a single file with all the modifications and not several of them.