How to put a password on a Pages document

The iWork Suite It is one of the great incentives when purchasing an Apple device due to its integration with the ecosystem, its free nature and its security measures so characteristic of Apple. In this post we are going to analyze how to add a password to the documents to prevent third-party users from seeing personal documents.

How to put unlock code to a Pages, Numbers and Keynote document

Many times we create documents that we do not want to see documents that we consider private or important to our day to day life even if we share the computer with someone we trust. However, in the iWork suite there are options that allow you to add a password to our documents with the aim of giving users more security and privacy when the documents are displayed.

On our iPhone or iPad

You can assign a password to a document so that only those who know it can open the document. Passwords can consist of almost any combination of numbers and upper or lower case letters, as well as special keyboard characters. The process consists of five steps that we show below:

If your iPad has Face ID or Touch ID, you can use it to open password-protected documents. For information on how to set up Face ID or Touch ID, see your device’s user manual.

  1. We finish processing the document in question.
  2. Select “More” marked with three dots, top right.
  3. We choose “Set password”.
    1. Only one password can be assigned to each document. If you change the existing password when sharing the document with others, the new password replaces the original one. If you add a password after sharing a document, be sure to notify the other participants.
  4. We enter the password twice, once to save and once to confirm that you have typed the password correctly. We can activate access through Touch ID or Face ID.
    1. Be careful with copy and paste in passwords, because if you make a mistake in the source password, the mistake can be repeated in the confirmation.
  5. We click on accept.


If you want disable password, you have to perform a similar process. On the one hand, you select the document and click on change the password, previously adding the necessary information to access the document. Once inside the document, press the More button and choose change password and turn off prompt password. Type the old password and click OK.

on our mac

As in iOS or iPadOS, you can assign a password to a document so that only those who know it can open the document under the same configuration premises that you have in the other two mentioned operating systems. Remember that there is no way to recover the password if you forget it. The process is the following:

  1. We finish processing the document in question.
  2. In the “File” menu at the top, we choose “Set password…”.
  3. We enter the password twice, if we want we enter a hint to remember it and we activate or not the access with Touch ID in the event that the device has a keyboard with this functionality.
  4. Click on “Set password”. You can save this password to the keychain so you don’t have to type it every time you open it.


To remove a password, you have to click on Select File and click on change password. Type the old password, then click “Remove Password”. To change the password, select File and click on change password and enter the requested information, then click on “Change password”.